Benefits of Organization Recognition by ASG (or in certain instances the Office of Student Involvement)
Do you want
your organization listed in The Compass?
Would you like to be eligible
for an ASG budget?
Would you like to be able to recruit students at the Activities
Fair?
Does your organization want storage space in the Campus Center?
Would you like to be able to reserve equipment for organization events?
Does
your organization want an Allegheny website? E-mail? FTP account?
Would you
like to be listed in the College Catalogue?
Creating a New Student Organization
Current Student Organizations: Maintaining Student Involvement Recognition
Simple! Update your organization's record in the
Gator Groups Student Organization Database in the spring with new officer information to be eligible for services
the following academic year. (If the update does not occur the group's registration will be deleted
and they will have to restart the process.) You will need the
following information:
Organization Name, Mission, Meeting days/times/location,
(box and e-mail if different from president)
President's name, box number,
phone (cell preferred if primary contact), e-mail.
Treasurer's name, box
number, phone (cell preferred if primary contact), e-mail.
Advisor's name,
box number/address, phone, e-mail.
New Student Organizations: Acquiring Recognition
Once ASG receives your completed registration packet (see "Creating a New Student Organization" link above), they will confirm the information with your advisor, clarify any information, and then make your registration "live" on Gator Groups. You will then complete the information on Gator Groups for the box number, phone (cell preferred) and email address for the President, Treasurer and Advisor.
All e-mails, newsletters, and ASG financial information are generated from the database so groups must keep their information current.
Organizations who do not qualify for ASG recognition will submit the completed forms to the Director of Student Involvement for review and consideration.
Current Student Organizations: Ongoing ASG Recognition
ASG recognized organizations must elect their officers prior to the month of April, submit a budget packet during the appointed time (typically in March), and attend budget hearings in April to remain a current ASG organization. If not, organizations must reapply for recognition as a "new student organization." Please note: ASG notifies organizations about budget processes via the information in the Gator Groups student organization database. ASG is not responsible for organizations that do not maintain current information. (ASG organizations who miss budget hearings should review the ASG Financial Policies to obtain budgets).
ASG bylaws concerning recognition:
Article V Recognition of Student Organizations
Recognition of an organization
by ASG is prerequisite for the petitioning of the Committee of the Budget for
funds from ASG or to use the name Allegheny College as part of an official title.
Section 1.B Chartering Procedure
1. Any organization will be recognized by ASG
provided that:
a. A petition for its formation, signed by fifty (50) students
of Allegheny College, is presented to the Attorney General.
b. A copy of its
constitution is presented that contains:
i. the name of the organization
ii. the aims and objectives of the organization
iii. regulations relating to
membership, eligibility and established quorum.
iv. provisions for the selection
of officers and a means for impeachment.
v. the responsibilities of the officers
vi. detailed provisions for the exercise of financial control
c.Within two weeks
the Rules Committee will submit copies of the proposed constitution to the ASG
Senate with its recommendations for action. Recognition will require a 2/3 majority
vote of ASG Senate present at 2 (two) consecutive meetings.
2. All organizations'
constitutional amendments will be submitted to the ASG Rules Committee for review.
The decision of the Rules Committee will be approved by the ASG Senate (by 2/3
majority vote of members present). The Attorney General will notify ASG Senate
of all decisions regarding organizations' constitutional amendments.
3. The
recognition of an organization may be withdrawn by a 2/3 majority vote of ASG
Senate present at 2 (two) consecutive meetings.
4. Organizations budgets will
be made from ASG funds in accordance with criteria agreed upon by ASG as laid
down in the Financial Policies of ASG.
5. Any alleged violations of ASG recognized
organizations constitutions, the ASG Constitution, ASG By-Laws, State laws and/or
College policies will be reported to the College Judicial Board for investigation
and disposition.
Section 2 Requirements
A. ASG-recognized organizations
will be open to all students without respect to sex, race, creed, religion, national origin,
sexual orientation, or ability/disability.
1. Exclusion based on immutable characteristics is defined as discrimination.
2. Officers of ASG recognized organizations
must be members of the Allegheny College community.
3. Organizations are required to have a faculty or
administrative staff advisor.
4. Organizations must have an officer designated
as a liaison between the organization and ASG.
5. All organizations must hold officer elections prior to the month of April. Each organization is responsible for notifying ASG of their newly elected officers.
Organizations currently recognized by ASG must meet the above conditions prior to requesting a budget for any future academic year.
